Vincentian Collaborative System Donor Privacy Policy


Vincentian Charitable Foundation values our donors, volunteers, prospects and affiliated agencies and organizations (hereafter referred to as “supporters”) and takes their privacy seriously. This privacy policy articulates the principles, actions and beliefs of Vincentian Charitable Foundation (VCF) as well as Vincentian Collaborative System (VCS) and its member ministries with regard to the information collected, retained and used related to our supporters. This information includes:

  • Personal information obtained from supporters through pledge cards, letters, surveys, applications, and other forms, in writing, in person, by telephone, or electronically (e.g. name, address, employer, birth date, credit card number, family members, interests, etc.)
  • Individual information may also be collected about a supporter’s present and past giving history, volunteer activity, committee service, information from public documents and reports, and any other interactions an individual may have had with VCF, VCS, or member ministry employees.
  • This privacy policy is intended to be applied in conjunction with related Vincentian Charitable Foundation and Vincentian Collaborative System policies.


This policy applies to Vincentian Collaborative System (VCS) and all it’s member ministries including, Vincentian Charitable Foundation (VCF), Vincentian Child Development Center (VCDC), Vincentian Rehabilitation Services (VCS Rehab Services), Marian Manor (MM), Vincentian de Marillac (VdM), Vincentian Home (VH), and Vincentian Regency (VR).


  • We do not sell, rent, lease, trade or share supporter information.
  • Without the supporter’s consent, we do not provide their information to organizations or individuals outside VCF, VCS or the member ministries.
  • We contractually require any person or organization providing services to VCF, VCS or the member ministries to protect the confidentiality of supporter information.
  • We will hold strictly confidential all information concerning supporters, including names, addresses, names of beneficiaries, nature and value of estates, amounts of provisions or gifts, etc., unless a donor/prospect grants permission to use selective information for purposes of referral, testimonial, examples, recognition, or publicity.
  • We have procedures in place to limit access to information to those employees and volunteers who need to know such information in order to fulfill our mission.
  • We educate our employees and volunteers about the importance of protecting the privacy and security of confidential personal and organization information.
  • We will use our best efforts to comply with the expressed wishes of any supporter who does not want their name used in any promotional material, wishes their name removed from solicitation lists, or wishes to have their gifts or services be anonymous.
  • We will collect, use and share information about our supporters among employees and volunteers only on a need-to-know basis and for the sole purpose of carrying out the mission of VCF, VCS and the member ministries.


VCF uses supporter information to understand supporter needs and provide better services. Specifically we use supporter information to help complete supporter transactions, communicate with supporters, and to update supporters on the VCS ministries. Credit card numbers are used on for donation or payment processing and are not retained for other purposes. We use donor comments to guide delivery of services and improve communications with the general public.


VCF, VCS and the member ministries will not sell, rent, lease, trade or share supporters’ personal information to other organizations. Donors will be publicly recognized annually in the VCS Annual Report. Memorial gifts will be recognized in each issue of the newsletter. We assure all supporters that their identity will be kept confidential when requested.


VCF does not wish to send unwanted mail to supporters. Our site provides users the opportunity to opt-out of receiving communications from us through a special online form.  You may also update your contact information previously provided to us through another online form.  You cannot remove yourself from our database, but you can prevent unwanted communication.  You have the option of removing yourself from mail or phone lists by contacting Caroline Martien at Vincentian Charitable Foundation, 8250 Babcock Blvd., Pittsburgh, PA 15237 or calling 412-548-4059.  All requests for removal from contact lists (mail, email, phone, etc.) will be honored immediately.


VCF, VCS and the member ministries have adopted The Donor Bill of Rights as published by The Association of Fundraising Professionals. We believe all supporters have the right to:

  • be informed of the organization’s mission, of the way the organization intends to use donated resources, and of its capacity to use donations effectively for their intended purposes.
  • be informed of the identity of those serving on the organization’s governing board, and to expect the board to exercise prudent judgment in its stewardship responsibilities.
  • have access to the organization’s most recent financial statements.
  • be assured their gifts will be used for the purposes for which they were given.
  • receive appropriate acknowledgement and recognition or to remain anonymous if desired.
  • be assured that information about their donations is handled with respect and with confidentiality to the extent provided by law.
  • expect that all relationships with individuals representing organizations of interest to the donor will be professional in nature.
  • be informed whether those seeking donations are volunteers, employees of the organization or hired solicitors.
  • have the opportunity for their names to be deleted from mailing lists that an organization may intend to share.
  • feel free to ask questions when making a donation and to receive prompt, truthful and forthright answers.